People with disabilities
Whatever style of event you consider, your arrangements must make provision for people with disabilities. When carrying out your risk assessment, it must include hazards specific to people with disabilities. Some important issues to consider are- access, comfort areas, comfort facilities, safe viewing areas, emergency procedures, carers etc. If you are in any doubt then please take the time to visit the British Council for Disabled People website.
Fire
Clearly fire safety should be an element in your risk assessment. Again if you have any doubts contact your local fire brigade safety office for advice. Some important elements to consider are – fire extinguishers, clear well-defined fire assembly points, fire notices etc. If you have independent vendors on site make sure they also have adequate fire fighting equipment. When hiring a venue make sure you do not exceed its capacity.
Evacuation
An evacuation plan has to be in place no matter where your event takes place. If you choose to use existing buildings, then your first port of call should be the owner/landlord to ascertain whether or not they already have their own evacuation procedures in place. If you require any further assistance or support then we advice you to contact the building control department of your local authority.
Facilities
When holding an event always continue to review your event requirements regularly. Consider; the supply of fresh drinking water, hot or cold water for washing, toilets, lighting, temporary structures e.g. tents and stages, PA systems etc. If your having an outdoor event make sure you have reviewed your requirements for inclement weather – extra tenting, cooling, duckboards, heating etc.
First Aid
STARS will always advise you that having a first aid box and a qualified first aider present at any event is best practise. For large events it is advisable to arrange for professional first aid cover from a relevant organisation, such as the St John’s Ambulance or the British Red Cross Association.
Security
Always consider the safety of volunteers and colleagues should large amounts of money be collected at your events. Things to think about are: cash boxes, minimum number of people to count and record takings and night banking.
With security in mind you should also think about your needs should you have VIP guests.
Food safety
This is an area that needs a lot of careful thought and planning, as you have to comply with a number of regulations. The best place to get the most comprehensive advice on food hygiene and preparation is the Food Standards Agency website. Please note that external catering companies must be registered with your local council. Make sure you take a copy of their licence and insurance. It is also useful to visit local authority web pages which contain advice and contact numbers for any questions.
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